Thank you for your interest in donating materials to the West Library Special Collections & University Archives!
For more information or to discuss a potential donation, please contact us at email@example.com
University records are transferred to the Special Collections & University Archives according to assigned retention schedules.
The process to transfer records is outlined in the following sections.
The work your office does is important. Transferring your office's records to the University Archives not only complies with University Policy, but it also ensures that your contributions to Texas Wesleyan University's history and development are remembered. Without records from all offices, important information is lost.
You can save physical and digital space by transferring seldom-used records to the University Archives. By transferring these records, you are no longer responsible for caring for them and the information you need will always be available.
Aside from what is prescribed by the University Record Retention Schedule, the University Archives collects the following records and materials on a case by case basis regardless of format:
The University Archives does NOT collect:
To view a full detailed listing of the records that the University Archives accepts please contact the University Archivist.
Please fill out the University Record Transfer Form for both analog and electronic records. The remaining instructions are for analog records transferred to the Archives. If your office is needing to transfer electronic records, please contact the Special Collections Archivist for more information.
Please note: If you detect the presence of mold, mildew, insects, etc. in your records, please contact the Special Collections & University Archives staff immediately, and a staff member will examine your records on-site.
Please follow the steps below to facilitate the transfer of records:
PLEASE DO NOT OVERSTUFF BOXES
Contact the Special Collections & University Archives via e-mail so that we may expect your records and include a copy of the inventory, the completed University Office Records Transfer Form, and your contact information in the e-mail.